How to process Advance Payment for Suppliers

Modified on Tue, 18 Oct 2022 at 11:34 AM

How to process Advance Payments for Suppliers?


Advance Payment is any type of payment that is made ahead of its normal schedule, such as paying for a good

or service before you actually receive the good or service. This is sometimes required by sellers or suppliers as

protection against non-payment 


1. Go to Supplier Module > Pay Bills

2. In Pay Bills screen, search for the Supplier where you will process the advance payment. Select the

Payment By (Cash In Bank accounts or Cash Accounts) then fill in the Description as well as the 

Cheque or Reference No. If there is any. After that, input the Amount that you will pay to the supplier. 

Note: Maintained supplier accounts may have outstanding/unpaid transactions yet that will show on the Knock-off tab. Don’t check any bill(s) in the match column.

You can see that there is already unmatched amount wherein we paid even without a provided goods or services document such as Invoices/Debit Note to us. Proceed to SAVE the transaction. 


3. Once the Supplier Invoice has been recorded under Bills/Purchase Invoice, go to Supplier Module >

Supplier Knock-Off to match the Advance Payment made. 

4. Select the Supplier in the field. It will show all the Uncredited Amounts (upper part) and Outstanding

Balances (bottom part). Select the unmatched amount or the advance payment made then match

it to the outstanding Bills/Debit Notes, then click SAVE. 

This shall close the Account Payable recognize in the selected Bill. Note that multiple Bills/Debit Notes can be      selected if the Advance Payment is intended for multiple Bills/APV. 








For further concerns regarding this matter, please contact support to assist you or create ticket thru this link

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