Add-on Module: Multi-Location

Overview:

The Multi Location Module in QNE QCA empowers businesses to efficiently manage inventory,
sales, and transactions across multiple locations. This module allows centralized tracking of stock,
location-specific transaction processing, and real-time visibility into inventory levels at each site. With
this feature, businesses can streamline operations, maintain accurate inventory data, and meet the
logistical demands of multi-branch or multi-warehouse setups.

Prerequisite: Ensure that the Multi Location Module is enabled. Users must first avail this feature
under the Subscribe Plan > Add-ons to access its functionalities.

Scenario:

A retail business operates three warehouse locations to store inventory. To improve stock
management, they need to:

• Track inventory levels in each location separately.

• Transfer stocks from one warehouse to another based-on on demand.

• Generate location-based stock reports to analyze product availability.

By enabling the Multi-Location Module, they can efficiently manage their stock movements and
ensure proper stock allocation across locations.

Solution:

1. Setting Up Locations

• Go to Stock > Locations.
  
  
  

• Click Add New Location.
  
  

• Enter the details, including:
  

  • Stock Location Code
  • Location Name (e.g., "Cebu Warehouse").
  • Optional details like address, contact person, phone no., and fax no.

• Click Save to create a new location. Repeat the process for each branch or warehouse.
  

2. Assigning Stock to Locations

• Navigate to Stocks > Stocks & Services.
  
  
  

• Create a new item by clicking Add.
  
  
  

• Under the Stock Location dropdown, assign stock quantities to the relevant locations. 
  The assigned location here will be the default stock location shown during transactions.
  
  
  

• Save changes to update inventory levels across all sites.
  
  
  
  

  Sample Transaction:
  

3. Processing Location-Based Transactions

• For sales, purchases, and stock transactions, select the appropriate location from
  the Stock Location Dropdown menu.
  
  

• Enter the transaction details, ensuring the stock movements correspond to the specified
  location.
  
  

• Click Save to post the transaction and update inventory and accounting records for the
  selected location.
  

4. Transferring Stock Between Locations

• Navigate to Stock > Stock Transfers.
  
  

• Select the Location From (e.g., "Manila Branch") and the Location To (e.g., "Cebu Branch").
  
  

• Input the item details, including the quantity to be transferred.
  
  

• Review and save the transfer to adjust stock levels for both locations.
  
  

5. Generating Location-Specific Reports

• Go to Reporting > Report Center > Stocks > Other Reports. Select the desired report type
  (e.g., Stock Ledger in Quantity and Value by Location, Stock Location Balance, Stock Location
  Available, Balance, Month End Stock Balance by Location).
  
  
  

• Filter the report by location to view data specific to individual branches or warehouses.
  

Application:

For example, a grocery chain with multiple branches can:

• Track stock availability in each store.

• Transfer products from a warehouse to retail stores based on sales demand.

• Generate stock reports for restocking decisions.

By leveraging the Multi Location Module, businesses can ensure efficient resource management and
improve decision-making, all while reducing manual effort and errors.