How to Create and Edit Employee
Overview:
Employee Information is the backbone of QNE Payroll System. It is the first setup to consider before proceeding with the other Master files Maintenance.
Scenario:
Employee that is not currently added in the Payroll System e.g., New Employee must be created under Employee Maintenance. Also, in cases that there is a change in the existing employee details, amendment should take place using the same form.
Procedure:
1. How to Create Employee
Under View Tab > Employees
Highlight the Employee > Click ‘New’
Fill-in the required fields:
Some Fields are required and will be the basis of the system for the Payroll Computation.
Main Details:
- Employee Code (Required)
- Biometric Code
- Minimum Wage (Required)
- Last Name (Required)
- First Name (Required)
- Middle Name
- Status (Required)
- Rank (Required)
- Date Hired (Required)
- Birthday (Required)
- Gender
- Civil Status (Required)
- Email Address
- Contact Number
Personal Details:
- Current Address
- Provincial Address
- City
- Province
- Zip code
- Citizenship
- Religion
- Language
- Citizenship
- Height
- Weight
Payroll Details:
- Department (Required)
- Job Position (Required)
- Cost Centre
- Rate Type (Required)
- Frequency (Required)
- Region
- Locale
- Work Place
- Bank
- Bank Account No.
- GSIS No.
- SSS No.
- TIN No.
- HDMF No.
- Phil Health No.
- Basic Rate (Required)
- Hours Per Day (Required)
18. Checkbox ✔ Include SSS, WTax, HDMF & PHIC, will allow the system to compute Governement Contribution upon Payroll.
Miscellaneous:
- Holiday Set-up
- Check box ✔ Include Loans, Allowance & De Minimis Benefits to allow system to Include the ff in Payroll Computations
Once done, click ‘Save’
Notes:
- Hourly Rate and Daily Rate is automatically computed
- Other fields that requires Maintenance – refer to other KBs for further instruction
Formula: Basic Rate x 12 (Months per Year) / EMR = Daily Rate / Hours Per Day = Hourly Rate
2. How to Edit Employee Details
In Employee Maintenance, Choose Employee then click ‘Edit’.
Apply necessary amendments. Once done, click ‘Save’
Note: Employee Last, First and Middle Name are not editable once they have existing transactions.
| For further concerns regarding this matter, please contact support to assist you or create ticket thru this link https://support.qne.com.ph |