How to Close Purchase Transaction by Batch

Modified on Fri, 19 Aug 2022 at 12:01 AM


Mark as Close in Purchase Module Transactions is used to close outstanding quantity from incomplete delivery of the supplier. If the supplier is unable to deliver the remaining undelivered quantity and you have no intention to follow up anymore.


Create 2 separate Purchase Orders with a quantity of 10 and 5 respectively. 

Proceed to Goods Received Note and transfer quantity of 8 for AMD XP 1800 and quantity of 2 for ASUS TECH EX MOTHERBOARD. Once done, click Save.

Proceed to Purchase Reports > Reports > Outstanding Purchase Order. There is an outstanding qty reflected since the transaction is partial delivery only.


To close outstanding qty from multiple Purchase Orders, go to Purchase Module > Mark Purchases Documents Close Status. Tick the Purchases Documents to be 'closed by batch' by using the filter options below. Once done, click Save.

Generate again the Outstanding Purchase Order Report. Notice that there are no floating purchase order documents in the report generated.


For further concerns regarding this matter, please contact support to assist you or create ticket thru this link

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