How to Add a Bank in QNE AI Cloud Accounting

Overview:

In QNE AI Cloud Accounting, managing financial transactions starts with having accurate bank records in the system. Adding a new bank allows you to streamline payment processing, reconcile transactions, and ensure your records stay up-to-date and accurate. This guide walks you through how to add a bank in QNE AI Cloud, ensuring that your accounting setup is ready for real-world financial activities.

Scenario:

Your company opens a new corporate bank account for a new project or division. To ensure that transactions—such as supplier payments, customer receipts, and reconciliations—are accurately tracked, you need to add this new bank account into QNE AI Cloud.

Procedure:

Step 1: Open Chart of Accounts:

• In the navigation pane, select General Ledger > Chart of Accounts.
  

Step 2: Create a New Account:

• Click New to open the account creation window.
  

Step 3: Select Parent Account:

• In the parent account field, select Current Assets.
  

Step 4: Enter Account Details:

• Input a unique Account Code and a descriptive Account Name for the new bank account.
  

Step 5: Set Special Account Type:

• In the Special Account Type field, choose Bank Account from the options.
  

Step 6: Save the Account:

• Click Save to finalize the creation of the new bank account.
  

Application:

Once added, the bank account lets you:

• Track Payments & Receipts: Easily record customer payments and supplier payments into the correct bank.
• Reconcile Bank Statements: Match actual bank transactions with accounting records for accuracy.
• Monitor Cash Flow: Keep an eye on balances for better cash management.

For instance, if you’ve opened a new account with ABC Bank for handling online sales collections, adding this account in QNE enables you to track online payments, reconcile statements, and generate accurate bank reports.