How to Generate a Supplier Aging Report

Overview:

The Supplier Aging Report in QNE AI Cloud Accounting provides a detailed breakdown of outstanding payables to suppliers, grouped into time intervals (e.g., Current, 1–30 Days, 31–60 Days, and beyond).

This report is especially useful for:

• Monitoring overdue obligations
• Planning supplier payments
• Strengthening cash flow management
• Maintaining healthy supplier relationships

Key Term: Aging refers to classifying outstanding balances based on how long they have been unpaid.

Scenario:

The Accounts Payable Officer is preparing for the monthly disbursement planning meeting. To identify which suppliers need immediate payment, the officer generates a Supplier Aging Report as of August 8, 2025. This report highlights overdue balances and helps prioritize payment scheduling

Procedure:

1. In the navigation pane, go to Reporting > Report Center.
    
2. Select the Supplier tab.
    
3. Expand Supplier Aging by clicking the + icon
    

4. Select one of the following Report Options/Format:

   • 6 Months Supplier Aging – Payables by transaction for the last 6 months

   • 12 Months Supplier Aging – Payables by transaction for the last 12 months

   • 6 Months Supplier Aging Summary – Consolidated balances over 6 months

   • 12 Months Supplier Aging Summary – Consolidated balances over 12 months
5. Filter the report using the available options: 

   • As of – Include all posted transactions up to the specified date.

   • Supplier – Select a specific supplier or leave blank for all

   • Purchaser/ Doc Purchaser – Filter by assigned purchaser, if applicable.

   • Area - Filter by supplier area or region.

   • Category - Segment suppliers (e.g., corporate, retail) 

   • Control A/C – Filter by Accounts Payable control accounts

   • Project Filter – Narrow results by project:
     

     • All Projects: Includes all transactions across projects.

     • No Project: Includes only transactions not linked to a project.
     • Main Project: Shows transactions for parent projects only.
     • Sub Project: Displays data for sub-projects.

   • Title View By – Display aging buckets by Month (default) or Day

   • Exclude – Exclude suppliers by status (Active, Inactive, Prospect, Suspended)

   • Sort By – Sort results by Supplier # or Supplier Name
      

6. Choose Preview to generate a printable version, or Inquiry to view the interactive report (if available).
    
7. Export the report to PDF or Excel, or print for distribution.
   

Application:

You can apply the Supplier Aging Report to:

• Prioritize supplier payments by identifying overdue balances
• Improve cash flow management by planning disbursements effectively
• Negotiate better credit terms with suppliers using accurate data
• Ensure compliance by monitoring timely settlement of obligations
• Support financial audits with clear, categorized payable records
• Track project-related expenses by filtering aging reports by project