How to use 12 Months Aging Summary Report for Customer and Supplier

Overview:

The 12 Months Aging Summary Report in QNE Software offers a month-by-month aging analysis of outstanding receivables (customers) or payables (suppliers). This report enables users to monitor overdue balances, detect payment trends, and improve collection or payment planning by clearly presenting how long amounts have remained unpaid across a 12-month period.

Scenario:

A finance manager is preparing for the monthly financial review and needs to evaluate which customers are consistently falling behind on payments. Simultaneously, they want to ensure that suppliers with long-outstanding payables are prioritized in the next payment run. To achieve this, they generate the 12 Months Aging Summary Report for both modules, gaining clear visibility of balances aged month by month for better strategic decisions.

Solution::

1. Navigate to Reporting > Report Center and select either:

• Customer > 12 Months Aging Summary
  
• Supplier > 12 Months Aging Summary
  

2. In the Report Criteria window:

• Set the As At Date to define the reporting cut-off (e.g., end of the current month).
• Choose the Customer Range or Supplier Range if filtering by specific parties.
  
  12 Months Customer Aging
  
  12 Months Supplier Aging
  

3. Click Preview to generate the report.

4. Analyze the results, which will display outstanding amounts distributed across the past 12 months from the chosen date.

Application:

For example, if your customer “ABC Corporation” consistently appears with unpaid balances in the past six months, the 12 Months Customer Aging Summary will highlight this trend. This enables the finance team to follow up on long-outstanding invoices more proactively.

Similarly, the Supplier Aging Summary can be used to schedule or prioritize vendor payments based on how long invoices have been outstanding, improving supplier relationships and avoiding penalties.