How to Generate 6 Months Supplier Aging Summary

Overview:

The 6-Months Supplier Aging Summary report in QNE AI Cloud shows the outstanding payables to suppliers categorized by age brackets over the last six months. It helps businesses monitor unpaid supplier invoices, manage payment priorities, and maintain healthy supplier relationships.

Key Benefit: Provides clear visibility of outstanding supplier balances and supports better cash flow and payment scheduling decisions.

Scenario:

Leo, an accounts payable officer, needs to prepare a summary report for management to review supplier obligations over the past six months. By generating the 6-Months Supplier Aging Summary, Leo can quickly see which suppliers have the highest overdue balances and prepare a payment plan to avoid penalties and maintain good supplier credit standing.

Solution:

1. Navigate to Reporting > Report Center and select either:

• Go to Customer > Customer Aging > 6 Months Supplier Aging Summary
  

   

2. In the Report Criteria window:

• Set the As At Date to define the reporting cut-off (e.g., end of the current month).

• Choose the Supplier Range if filtering by specific parties
  

3. Click Preview to generate the report.

4. Analyze the results, which will display outstanding amounts categorized across the past six months from the selected “As of” date. Each aging column reflects how long receivables have remained unpaid, allowing users to pinpoint delayed payments and assess collection priorities.

Application:

• Cash Flow Planning: Align supplier payment schedules with available funds.

• Supplier Negotiations: Use the report to negotiate extended terms or prioritize high-value suppliers.

• Expense Monitoring: Track recurring overdue payables to identify approval or processing delays.

• Audit & Compliance: Provide auditors and finance teams with accurate accounts payable aging details.

• Supplier Relationship Management: Ensure timely payments to maintain trust and secure favorable credit terms.