How to Generate Cash Disbursement Journal in QNE AI Cloud

Overview:

The Cash Disbursement Journal (CDJ) in QNE AI Cloud is a specialized report that lists all outgoing cash transactions, such as payments to suppliers, operating expenses, or other disbursements. This report is primarily used by accountants, bookkeepers, and auditors to track cash outflows, validate expenses, and ensure compliance with accounting records.

Key benefit: Generating the Cash Disbursement Journal helps users maintain accurate financial documentation, supports internal control, and provides a clear view of where company funds are going.

Scenario:

A business needs to prepare for its monthly audit review. To provide auditors with a complete summary of all payments made during the month, the accounting team generates the Cash Disbursement Journal in QNE AI Cloud. This ensures that all cash outflows are properly recorded, traceable, and presented in a standardized format.

Procedure:

To generate the Cash Disbursement Journal, follow these steps:

1. In the navigation pane, go to Reporting > Report Center
    
2. Under General Ledger, expand Journals by clicking the (+) icon and select Payment Journals.
    
3. From the Select Report dropdown, choose Cash Disbursement Journal with Summary of Posting.
    
4. Apply filters as needed (e.g., Date Range, Project, Include PD Cheque, and Sorting Preference).
    
5. Use the Export button to generate a .TXT file version of the report.
    
6. Click Preview to view the report
   

    

   • From here, you can also Print or Export the report in PDF, Excel, or other available formats.
     

Application: 

You can use the Cash Disbursement Journal in QNE AI Cloud to:

• Provide auditors with a clear record of all cash payments.
• Monitor company spending patterns and manage cash flow more effectively.
• Validate supplier payments and reconcile them with supporting documents.
• Strengthen internal controls by reviewing outgoing transactions regularly.
• Support compliance with accounting standards and government reporting requirements.