Overview:
In QNE AI Cloud, the Stock In and Stock Out modules are designed to record inventory
movements that occur outside the standard purchasing and sales cycle.
- Stock In is used to record inventory received without a Purchase Invoice, such as internal transfers or promotional goods.
- Stock Out is used to record inventory issued without a Sales Invoice, such as internal usage or inter-location transfers.
By accurately documenting these transactions, you ensure that your inventory records stay
up-to-date and reflect actual stock movements across your organization.
Scenario:
Your company manages inventory across multiple warehouses or departments. There are
instances when items need to be transferred internally or received into inventory not through
a purchase, or issued out not through a sale. These scenarios are best managed using the
Stock In and Stock Out modules.
Example:
- Stock In: Receiving stock from another branch or department as part of an internal transfer
- Stock Out: Issuing stock to another warehouse or department for internal operations
? Note: For adjustments due to damage, loss, or physical count discrepancies, use the Stock Adjustment module, which follows standard accounting practices for quantity and value corrections.
Procedure:
A. Recording a Stock In Transaction
Step 1: Open the Stock In Module
Navigate to Stock > Stock Ins, then click Add to create a new transaction.
Step 2: Enter Header Information
- Description – Enter a short, descriptive reason for the stock entry (e.g., "Transfer from Branch A", "Received display items")
- Date – Indicate the date the stock was received
- Project (optional) – Tag the relevant project, if applicable
- Stock Location – Select the warehouse or location where the stock is being received
- Reference No. (optional) – Follow internal referencing formats (e.g., TRF-20Jun for
transfers)
Step 3: Add Inventory Items
- Under the Details tab, select the inventory item(s). If the item is not yet listed, click Add New to create it.
- Enter the quantity received. The system will compute the total based on the unit cost.
- To include more items, click Add Lines and repeat the process.
- Once all items are updated, choose a saving option (e.g., Save, Save and New) to record the transaction.
B. Recording a Stock Out Transaction
The steps for recording a Stock Out transaction mirror those of Stock In, with the key
difference being that the items are leaving the warehouse.
Step 1: Go to Stock > Stock Outs, then click Add
Step 2: Enter Header Information
- Description – e.g., "Transfer to Branch B", "Issued to Admin Department"
- Date – Date the stock was issued
- Stock Location – The location from which stock is being removed
- Reference No. (optional) – e.g., TRFOUT-20Jun
Step 3: Add Inventory Items
- Select item(s) being issued
- Enter quantity. The system will compute the total based on the unit cost.
- Once all items are updated, choose a saving option (e.g., Save, Save and New) to record the transaction.
Application:
✅Use Stock In for:
- Receiving stock from another branch (as part of internal stock transfers)
- Receiving promotional or sample stock for marketing use
- Receiving stock from production units or consignment returns
✅ Use Stock Out for:
- Transferring inventory to another branch or warehouse
- Issuing stock to departments for operational purposes (non-sales)
- Sending inventory to consignment locations
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