How to Create Stock Transfers in QNE AI Cloud

Overview:

A Stock Transfer in QNE AI Cloud records the movement of inventory from one warehouse or

location to another. This process does not affect your company’s total stock quantity but

ensures accurate tracking between locations.

With the Multi-Location Module enabled, you can manage and transfer inventory seamlessly

across multiple sites. This is especially useful for businesses with several warehouses, retail

branches, or distribution centers. Recording transfers helps balance stock, prevent shortages,

and maintain accurate records across all locations.       

⚠️ Requirement: To use the Stock Transfer feature, the Multi-Location Module must be enabled.

It is included in the Growth and Enterprise Plans, available as an add-on in the Professional

Plan, and not available in the Basic or Essential Plans.

Scenario: 

To prepare for an upcoming promotion, you transfer 100 units from the Main Warehouse to the

Branch Warehouse. Recording this ensures both locations show accurate stock, avoiding

shortages and incorrect sales reports.

Procedure:

To create a Stock Transfer in QNE AI Cloud:

Step 1. Navigate to Stock Transfers

• Go to Stock > Stock Transfers, then click the Add button to create a new stock transfer.
   

Step 2. Enter Transfer Details:
 

• Location From: Select the warehouse or source location of the stock being transferred. If left blank, the system deducts the stock from a virtual placeholder called “Non-Location.”

        Best Practice: Always specify the correct source warehouse to prevent stock being deducted from Non-Location.

• Location To (Required): Select the warehouse or location where the stock is being transferred to. 
• Date: Set the date of the stock transfer.
• Project From / Project To: If the transfer is related to specific projects, select the corresponding projects. Otherwise, leave it blank.
• Ref. No.: Enter the reference number from your company’s internal request or memo for the stock transfer to make tracking and cross-referencing easier.
• Description: Add remarks or reasons for the transfer (e.g., “Stock reallocation to Branch Warehouse”).

Step 3. Add Items to Transfer

• Stock: Select the item code from the dropdown list.
• Once the stock is selected, the system automatically fills the following fields based on item master data:
  • Description
  • Unit of Measure (UOM)
  • Unit Price
• Qty: Enter the quantity to transfer (e.g., 100).
• Amount: Auto-calculated based on quantity × unit price.
• Location: Defaulted based on the selected stock location.
• Ref. No.: This field automatically follows the header Ref. No. by default. You may edit it if a particular line needs its own reference (e.g., when multiple requests are combined in one transfer).
• Add Lines: Click Add Lines to include more stock items in the same transfer.

Step 4. Save the Entry

• Click Save to finalize the transfer or Save & New if you need to record another transfer.
  
• After saving, you can click Stock Journal to confirm the transfer — this shows stock deducted from the source and added to the destination.
    

Important Reminders:

• A Stock Transfer is different from Stock In, Stock Out, Purchase, or Sales transactions — it only reallocates existing inventory between transactions.
• Always double-check the correct warehouses and item quantities before saving the transfer to prevent discrepancies.

Application:

Businesses can use Stock Transfers to:

• Balance stock levels across multiple warehouses or branches.
• Ensure availability for promotions or seasonal demand at specific locations.
• Reallocate items closer to customer demand points to streamline logistics.
• Support project-based tracking by moving stock tied to different projects.
• Maintain accurate audit trails for compliance and reporting.