How to Generate Supplier Open Credit Listing

Overview:

The Supplier Open Credit Listing report in QNE AI Cloud shows all unused or unapplied credits from suppliers, such as advance payments, deposits, or credit notes. This report helps businesses track available credits that can be applied to outstanding payables.

Key Benefit: Ensures that supplier credits are monitored, properly applied, and reflected in the accounts payable balance.

Scenario:

The accounts payable officer discovers that the company has several supplier deposits that were not applied to outstanding invoices. To avoid overpaying suppliers, he generates the Supplier Open Credit Listing report in QNE AI Cloud. This gives him a clear view of all open credits that can be applied to settle upcoming supplier bills.

Solution:

1. Navigate to Reporting > Report Center > Supplier > Listing Reports> Supplier Open Credit Listing.

2. In the Report Criteria window:

• Set the Date or Cut-off period for the report.

• Select specific Supplier(s) or leave blank to include all.

• Apply other filters if needed (e.g., Category, Agent, Purchaser, etc.)
  

3. Click Preview to generate the report.

4. Review the results:

• Check supplier names, reference numbers, and credit balances.

• Identify which credits remain open and available for application.

Application:

• Prevent Overpayments: Apply supplier deposits and credit notes before releasing new payments.

• Improve Cash Flow Management: Offset credits against upcoming payables to reduce cash outflow.

• Simplify Reconciliation: Quickly confirm outstanding supplier credits during month-end or year-end closing.

• Enhance Vendor Relationships: Ensure accurate settlements by properly accounting for credits.

• Support Audit and Compliance: Provide auditors with a clear record of all open supplier credits.